Track every SaaS subscription, renewal, and client tool automatically
Agencies manage dozens of SaaS tools with scattered subscriptions and renewals, and Vendibly centralizes SaaS spend, invoices, and renewal alerts in one dashboard.
Why agencies struggle with subscription visibility
Agencies don’t just use a lot of tools. They use tools across multiple clients, teams, and workflows. That multiplies complexity fast.
"We lost $5.2k last year purely on forgotten subscription cancellations for churned clients."
Tools are purchased ad hoc for each client
One client needs Ahrefs. Another needs Figma. Another needs Supermetrics or HubSpot Starter. Another requires Adobe Stock. Subscriptions spread like wildfire.
Invoices land in multiple inboxes
billing@ accounts@ founder@ design@ Client-specific inboxes. Ex-employees’ inboxes. Nobody sees the whole picture.
Annual renewals hit without warning
Design assets, SEO platforms, analytics suites, and video tools love silent auto-renewals.
Team turnover creates SaaS ghosts
People leave, but subscriptions don’t.
Spreadsheets break within a month
Agencies try tracking tools manually. It never lasts. Agencies don’t need a “better spreadsheet.” They need a system that tracks SaaS on its own.
"We lost $5.2k last year purely on forgotten subscription cancellations for churned clients."
The real SaaS stack agencies use
(Actual recurring vendors — all identifiable by Vendibly.)
Design & Creative
- Adobe Creative Cloud
- Figma
- Canva
- Shutterstock
SEO & Analytics
- Ahrefs
- Semrush
- Moz
- Screaming Frog
- Supermetrics
Social & Content
- Hootsuite
- Later
- Loom
- Buffer
- Jasper / AI writing tools
Project & Workflow
- Asana
- ClickUp
- Trello
- Monday
Communication
- Slack
- Zoom
Hosting & Web
- Webflow
- Framer
- Shopify apps
- Site plugins billed monthly
How Vendibly helps agencies stay profitable and organized
Email Sync finds every subscription automatically
Connect Gmail or Outlook. Vendibly scans the last 6 months of invoices and billing emails.
Vendor dashboard showing the entire agency tool stack
For the first time, the agency sees everything in one place — instead of scattered through Slack messages and inbox searches.
Smart renewal reminders to protect margins
One prevented renewal for a single SEO tool (Ahrefs, Semrush) already pays for Vendibly many times over.
Renewal calendar for forecasting and planning
Agencies juggle campaigns, budgets, and project timelines. Vendibly’s calendar makes recurring spend predictable.
Auto-organized vault for invoices and contracts
Vendibly automatically stores: all SaaS invoices, PDF attachments, billing threads, contract files, parsed renewal terms.
How agencies actually use Vendibly
Client renewals and pass-through billing
Vendibly shows renewals per client so you charge correctly and avoid absorbing unexpected software costs.
Cutting old or inactive tools
Tools added for a 3-month engagement often stay active for years. Vendibly highlights them.
Team changes
See which tools were tied to employees who left.
Quarterly spend reviews
Agencies analyze tool ROI using actual invoices and renewal calendars — not guesses.
Scaling workflows
More clients means more tools. Vendibly keeps visibility intact.
Agency Pricing
Pricing that suits small and mid-size agencies.
Pro
Perfect for agencies managing multiple clients and internal tools.
Start 14-day free trial- Unlimited vendors
- Automatic inbox sync
- Full-year renewal calendar
- AI-powered contract summaries